We are a growing quantitative trading firm with offices based in Zug, Zürich and Appenzell, Switzerland.
We are looking for an Executive Assistant (f / m, 100%) to manage the organization of a new fintech venture. In this role, you will be working closely with the company management.
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
You should be highly motivated and entrepreneurial, with an interest in finance and trading.
Start: Immediately
Applicant should be able to work in Zurich, Switzerland and hold a valid B/C permit or equivalent.
Your responsibilities:
- Handling office tasks, such as filing, generating reports, setting up for meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
Requirements
- Proven experience as an Executive Assistant or similar role supporting C-level executives (min. 2 years)
- Proficient in Microsoft Office Suite and other relevant software
- Strong written and oral communication skills
- Fluency in English is a must
- Excellent at multi-tasking and able to prioritize tasks
- Resourceful and trustworthy person
- Demonstrated ability to handle confidential information with discretion
- Attention to detail and ability to work well under pressure
- Desire to be proactive and create a positive experience for others
- The working environment will be in English and German