Adminstrative Assistant 80%
Quantis, Switzerland
Job Description
As an Administrative Assistant at Quantis, you will be responsible for the administration obligations of our Swiss offices.
Why you’ll love Quantis
Quantisians are agents of change, working to build a sustainable future. We guide top organizations to define, shape and implement intelligent environmental sustainability solutions. You would be part of a dynamic team of ‘creative geeks’ that takes the latest science and makes it actionable. We do that by delivering resilient strategies, robust metrics, useful tools, and credible communications to a diverse set of companies, brands, and public and private organizations. The exciting part about being in a consulting group is that you will have the opportunity to contribute to a multitude of game-changing sustainability topics, challenges and solutions. The bonus is you will work with the world’s sustainability experts and leaders in the Quantis ecosystem of colleagues and partners.
Together, we form a dynamic team of 190+ talents that cultivate a special spirit that is both purpose-driven and empowering. Our group is truly different. Curious? Let our talents give you the inside scoop.
Learn more about Quantis and our Mission.
Does this describe you and your next role?
- You are motivated to put your hospitality spirit and your top notch organizational skills to work towards our mission of building a sustainable future.
- You are willing to use your good administration knowledge to join a fast growing and dynamic team with top sustainability leaders and experts.
- You are hands on, disciplined but flexible, and ready to work in great autonomy in your role.
- You have 2 years + of experience as an administrative assistant, and ideally you have also worked within an international group with reporting requirements.
- You’re a team player who works quickly, independently and on schedule. You like to improve processes and find solutions.
- You speak fluent English and French (German would be a plus).
As an Administrative Assistant in Switzerland, here’s a preview of what type of work your days will include:
- Manage the administrative aspects of hires amp; leaves, salaries, declarations to social administrations, etc. in coordination with our accounting firm
- Support scheduling and preparing for meetings/teleconferences (booking meeting rooms, inviting participants, facilitating logistical arrangements/catering and preparation of meeting documents)
- Office management: utilities providers, cleaning service, etc.
- Support the team organisation: organisation of documents (digital and paperwork), team coordination, business development administration, etc.
- Support and guide team on travel arrangements and booking, visa applications and preparation of subsequent expense claims in compliance with the company travel policy
- Collaborate with the Swiss administration and finance team
To thrive in the Quantis culture, you’ll:
- Show up as team collaborator with a win-win attitude: empathetic, attentive and supportive of colleagues when co-designing or co-delivering a project.
- Take responsibility and ownership for your work: think and act with autonomy or authority, while knowing when to ask for help.
- Take initiative if something needs to be done.
- Be positive! Use positive language, look at challenges not as bottlenecks, but as problems to solve, and see failure as a lesson learned.
- Practice open and transparent communication; welcome effective dialogue and productive disagreement with minimal tension.
- Self-Manage: be in the driver’s seat of your professional growth and ambitions all the while valuing the learning journey and opportunities within Quantis.
Some logistics to consider
- Location: Lausanne
- Working time : 80%
- Optimal start date: asap
Quantis offers a positive work environment, competitive salaries, a wide range of benefits, as well as generous and flexible vacation time. Salary will be determined based on level of experience and potential for contribution to the organization’s success.
At Quantis we believe that equality, diversity and inclusiveness are central to our mission of building a sustainable future. Quantis is an equal opportunity employer that embraces people from diverse backgrounds including race, color, nationality, gender, gender expression, sexual orientation, age, marital or parental status, disability, religion, creed, politics, or any other non-merit factor. It is our daily commitment to ensure that each Quantisian works in an environment where they belong and where they can thrive. Furthermore, we have committed to take meaningful action that will create more diversity within the field of