As we further our mission to democratize data-driven medicine worldwide, we are looking for a seasoned Corporate Secretarial Specialist to join our Corporate Secretarial team in Rolle, Switzerland. It is a rare opportunity to join a company that is ambitious, successful, international, and on a world-changing mission.
Your role will be to support the Corporate Secretarial team with administrative and corporate paralegal matters in a variety of areas including board of directors matters, corporate governance, annual compliance for and maintenance of international subsidiaries and public company compliance and reporting. As a Corporate Secretarial Specialist, you will be essential in working cross-functionally across the company to help make sure that the legal team and the business are executing together effectively and efficiently.
Responsibilities:
- Assist with corporate governance activities, including maintenance of books and records for the Corporate Secretarial team
- Assist with the preparation of appropriate draft documents, including agendas, corporate resolutions and meeting minutes for board of director and committee meetings
- Manage rolling annual calendar for board meetings, investor relations and SEC filings
- Assisting with the distribution of board materials through a third-party board portal and coordinate meeting logistics
- Coordination and follow-up of post-meetings action items
- Assist with corporate transactions, as necessary, including coordinating document review, updating data rooms, etc.
- Support the maintenance of global subsidiary governance and compliance
- Assist with corporate housekeeping and the decision-making process within the corporate structure
- Assist in the grants and exercise process of awards under the Company’s equity incentive plans
- Assist with on-going public company matters, including planning and logistics for annual shareholder meetings, director and officer questionnaires, related party transactions, corporate compliance calendars
- Assist in the preparation and filing of SEC documents, including annual and quarterly reports, proxy statements, Form 6-Ks, 20-F and other SEC filings
- Assist with cap table management and transfer agent matters, including with respect to reconciliation of shares outstanding and shareholder requests
Requirements
- University degree in law, Swiss and/or US law preferred
- 5+ years of relevant experience as a corporate paralegal
- Experience supporting the Board of Directors, C-suite executives, the Corporate Secretary and assisting with SEC filings for listed companies
- Strong organizational and drafting skills and close attention to detail
- High sense of discretion and urgency in fast paced, deadline driven environment
- Excellent written and verbal communication skills in English (French an asset)
- Solution-focused, takes initiative to ensure self and team work effectively within established guidelines and timeframes
- Strong interpersonal skills with ability to build strong and positive working relationships with internal and external stakeholders
- Experience and solid knowledge of MS Office, Board portal software, cap table management software, legal entity management software
Benefits
- A flexible, friendly and international working environment with a collaborative atmosphere
- An exciting company mission that brings together science and technology to directly impact the lives of patients with life threatening illness.
- A fast-growing company with plenty of opportunity for personal growth and development
- A hard technical challenge to solve with exciting modern technology - cloud computing, Big Data, DevOps, machine learning
Start: ASAP (or as agreed)
Contract type: permanent full-time
Application process:
If you think you fit this position, please send a CV and a cover letter. Please note that incomplete applications will not be considered.
After an initial screening process, candidates will be invited for remote interviews. Selected candidates will then be invited for personal interviews.